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Every record in its place, in your own cloud

Xeres keeps the documents your organisation answers for: easy to find, kept for exactly as long as they should be, and stored in an account you own.

Take the tour Find your plan →
The XeresDocs home screen, showing recent files and each department's records.

Made for councils, health and care, law firms, and schools and trusts.

Everything a record needs, from the day it's filed

Search results in XeresDocs across several departments.
A file in XeresDocs with its three versions and the restore links beside them.
Access rules in XeresDocs that grant a team the records naming them.
A housing record under legal hold, with its retention period.
Records due for disposal, waiting for approval.

Your files never leave your cloud

Documents stay in your organisation's own Microsoft Azure or Amazon Web Services account. We run the software around them, and if you ever leave, they stay exactly where they are.

You own the storage

It's on your agreement and your bill, in the region you choose.

Your staff sign in as usual

With their Microsoft 365 accounts and a second check, switched on by default.

Nobody else gets in

Each organisation has its own database and storage, kept apart from every other.

Platforms

One way of working, built platform by platform

Every Xeres platform shares the same sign-in, the same security and the same promise about your data.

Platform 1

XeresDocs

Records management. File every document against a record, keep it for exactly as long as your schedule says, and dispose of it with a clear audit trail.

Available now Platform 2

Case management

Casework on the same foundations, with every case file governed from the day it opens.

In development

Solutions

Made for the moments that matter

Local government

A subject access request lands at four o'clock

Search the person's name across every service you are allowed to see, and have everything in front of you before the end of the day.

For councils → Health and care

An inquiry asks you to keep everything

Place the records on hold. Nothing on hold can be destroyed until you lift it, whatever its schedule says.

For health and care → Legal

A matter closes and the clock starts

The file is kept for its full term, then put in front of a partner to approve before anything is destroyed.

For law firms → Education

A pupil moves to another school in the trust

Hand the record over. Its history and its retention date go with it.

For schools and trusts →

The tour

See XeresDocs for yourself

Eight short steps through the real product, following a council's records from the day they are filed to the day they are destroyed.

Start the tour
  1. Start from everything you can openYour departments and the work waiting on you.
  2. A record, not a folderEvery file belongs to a record that knows its rules.
  3. Open it without downloading itWord documents, PDFs and emails, read in the browser.
  4. Find anything in secondsOne search across every department you can see.
  5. The right people, and nobody elseAccess that follows what each record says.
  6. Retention that sets itselfYour schedule, applied to every record automatically.
  7. Disposal that waits for a personNothing is destroyed until somebody signs it off.
  8. A history nobody can rewriteWho did what, and when, for every record.

Pricing

Plans for every size of organisation

Choose a platform, then a plan. Your cloud provider bills you for storage directly.

  • Starter3 to 10 users
  • Business3 or more users
  • Business Plus3 or more users
  • EnterpriseFrom about 250 users
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Ready to stop hunting for files?

Take the tour first, or tell us about your organisation and we'll call you.

Take the tour Talk to us